Abbeydale Sports Club

Privacy notice

Abbeydale Sports Club Limited –Privacy Notice

INTRODUCTION 

This is Abbeydale Sports Club Limited’s privacy notice.

Abbeydale Sports Club Limited respects your privacy and is committed to protecting your personal data. In this privacy notice we inform you of how we look after your personal data when you visit our website (regardless of where you visit it from) and tell you about your privacy rights and how the law protects you.

1. IMPORTANT INFORMATION AND WHO WE ARE 

PURPOSE OF THIS PRIVACY NOTICE 

This privacy notice aims to give you information on how Abbeydale Sports Club Limited collects and processes your personal data through your use of this website, including any data you may provide through the “Social Membership” section of this website to apply for a social membership.

This website is not intended for children and we do not knowingly collect data relating to children.

It is important that you read this privacy notice together with any other privacy notice or fair processing notice we may provide on specific occasions when we are collecting or processing personal data about you so that you are fully aware of how and why we are using your data. This privacy notice supplements the other notices and is not intended to override them.

CONTROLLER 

Abbeydale Sports Club Limited is the data controller and responsible for your personal data (collectively referred to as “we”, “us” or “our” in this privacy notice). Abbeydale Sports Club Limited is a private company limited by guarantee, incorporated and registered in England and Wales with company number 119320.

CONTACT DETAILS 

Our full details are:

Full name of legal entity: Abbeydale Sports Club Limited

Email address: dataprotection@abbeydalepark.co.uk

Postal address: Abbeydale Sports Club Limited, Abbeydale Road South, Dore, Sheffield, S17 3LJ

Telephone number: 0114 236 7011

You have the right to make a complaint at any time to the Information Commissioner’s Office (ICO), the UK supervisory authority for data protection issues (www.ico.org.uk) . We would, however, appreciate the chance to deal with your concerns before you approach the ICO so please contact our company secretary in the first instance.

CHANGES TO THE PRIVACY NOTICE AND YOUR DUTY TO INFORM US OF CHANGES 

This version was last updated on 6th May 2019

It is important that the personal data we hold about you is accurate and current. Please keep us informed if your personal data changes during your membership or relationship with us.

THIRD-PARTY LINKS 

This website may include links to third-party websites, plug-ins and applications. Clicking on those links or enabling those connections may allow third parties to collect or share data about you. We do not control these third-party websites and are not responsible for their privacy statements. When you leave our website, we encourage you to read the privacy notice of every website you visit.

2. THE DATA WE COLLECT ABOUT YOU  

Personal data, or personal information, means any information about an individual from which that person can be identified. It does not include data where the identity has been removed (anonymous data).

We may collect, use, store and transfer different kinds of personal data about you which we have grouped together follows:

  • Identity Data includes your first name, last name, date of birth and gender.
  • Contact Data includes email address and home address.
  • Technical Data includes internet protocol (IP) address, browser type and version, time zone setting and location, browser plug-in types and versions, operating system and platform and other technology on the devices you use to access this website.
  • Usage Data includes information about how you use our website.

We also collect, use and share Aggregated Data such as statistical or demographic data for any purpose. Aggregated Data may be derived from your personal data but is not considered personal data in law as this data does not directly or indirectly reveal your identity. For example, we may aggregate your Usage Data to calculate the percentage of users accessing a specific website feature. However, if we combine or connect Aggregated Data with your personal data so that it can directly or indirectly identify you, we treat the combined data as personal data which will be used in accordance with this privacy notice.

We do not routinely collect any Special Categories of Personal Data about you (this includes details about your race or ethnicity, religious or philosophical beliefs, sex life, sexual orientation, political opinions, trade union membership, information about your health and genetic and biometric data). Nor do we collect any information about criminal convictions and offences. We may however, record limited information about your health if it is required for the purpose of recording incidents or accidents that take place on Abbeydale Sports Club Limited property.  

IF YOU FAIL TO PROVIDE PERSONAL DATA  

Where we need to collect personal data by law, or under the terms of a contract we have with you and you fail to provide that data when requested, we may not be able to perform the contract we have or are trying to enter into with you (for example, to provide you with members’ services). In this case, we may have to cancel your membership with us but we will notify you if this is the case at the time.

3. HOW IS YOUR PERSONAL DATA COLLECTED? 

We use different methods to collect data from and about you including through:

3.1  Direct interactions. You may give us your Identity and Contact Data by filling in forms or by corresponding with us by post, phone, email or otherwise. This includes personal data you provide when you:

  • make an enquiry via telephone, email or in person at the club;
  • apply for social membership;
  • request marketing to be sent to you; or
  • give us some feedback.

3.2 Automated technologies or interactions. As you interact with our website, we may automatically collect Technical Data about your equipment, browsing actions and patterns. We collect this personal data by using cookies, server logs and other similar technologies. Please see our cookie policy for further details.

3.3 From particular sports clubs. When you become a member of or renew your membership with a particular sports club which operates from Abbeydale Sports Club Limited facilities or property, you will automatically be registered as a member of Abbeydale Sports Club Limited. Your sports club will pass your Identity Data and Contact Data to Abbeydale Sports Club Limited, so that we can arrange your Abbeydale Sports Club Limited club membership. We collect this data from the individual sports clubs by email.

4.  HOW WE USE YOUR PERSONAL DATA 

We will only use your personal data when the law allows us to. Most commonly, we will use your personal data in the following circumstances:

  • To register you as a member of Abbeydale Sports Club Limited and administer your involvement in the Abbeydale Sports Club Limited.
  • To register all adult members of Abbeydale Sports Club Limited as a shareholder of the company.
  • Where to need to respond to your query or provide you with information that you have asked us to provide.
  • Where it is necessary for our legitimate interests (or those of a third party) and your interests and fundamental rights do not override those interests.
  • Where we need to comply with a legal or regulatory obligation.

Generally, we do not rely on consent as a legal basis for processing your personal data other than in relation to sending direct marketing communications to you via email. You have the right to withdraw consent to marketing at any time by contacting us.

PURPOSES FOR WHICH WE WILL USE YOUR PERSONAL DATA  

We have set out below, in a table format, a description of all the ways we plan to use your personal data, and which of the legal bases we rely on to do so. We have also identified what our legitimate interests are where appropriate.

Note that we may process your personal data for more than one lawful ground depending on the specific purpose for which we are using your data. Please contact us if you need details about the specific legal ground we are relying on to process your personal data where more than one ground has been set out in the table below.

GDPR-TABLE

We may use your data to analyse the demographic of our membership in order to report Aggregate Data to Sports England about diversity among our members. Your personal data will not be communicated to Sports England in a way which enables you to be identified. The sharing of Aggregate Data enables us to continue to receive support and funding from Sport England.

SPECIAL CATEGORY DATA

We may record limited information about your health if you are involved in an incident or accident that takes place on Abbeydale Sports Club Limited property and which results in an injury that we have to record for health and safety purposes. This will be kept to the minimum required to comply with relevant health and safety regulations and will only be shared with emergency services or first response crew (such as St. John’s Ambulance) as necessary and appropriate in the circumstances. We may collect limited health information for our legitimate interest of record keeping and compliance with health and safety requirements. We will only do so where we have your explicit consent to the processing of your health information for that purpose, or where it is necessary to protect your vital interests where you are physically incapable of giving or withholding consent, or where it is necessary for the establishment, exercise or defence of a legal claim.

MARKETING  

We strive to provide you with choices regarding certain personal data uses, particularly around marketing and advertising.

You may receive marketing communications from us if you have requested information from us have consented to receiving that marketing.

THIRD-PARTY MARKETING  

We will get your express opt-in consent before we share your personal data with any other company or business for marketing purposes.

WITHDRAWING YOUR CONSENT (OPTING OUT)  

You can ask us or third parties to stop sending you marketing messages at any time by following the opt-out links on any marketing message sent to you or by contacting us at any time.

COOKIES  

You can set your browser to refuse all or some browser cookies, or to alert you when websites set or access cookies. If you disable or refuse cookies, please note that some parts of this website may become inaccessible or not function properly. For more information about the cookies we use, please see our cookie policy.

5. DISCLOSURES OF YOUR PERSONAL DATA  

We may have to share your personal data with Omega at Abbeydale Ltd who are contracted by Abbeydale Sports Club Limited to operate and manage the Abbeydale Clubhouse, for the purposes set out in the table in paragraph 4 above.

We require all third parties to respect the security of your personal data and to treat it in accordance with the law. We do not allow our third-party service providers to use your personal data for their own purposes and only permit them to process your personal data for specified purposes and in accordance with our instructions.

6. INTERNATIONAL TRANSFERS  

We do not transfer your personal data outside the European Economic Area (EEA).

7. DATA SECURITY  

All information you provide to us is stored on our secure servers in the United Kingdom.

We have put in place appropriate security measures to prevent your personal data from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed. In addition, we limit access to your personal data to those employees, agents, contractors and other third parties who have a business need to know. They will only process your personal data on our instructions and they are subject to a duty of confidentiality.

We have put in place procedures to deal with any suspected personal data breach and will notify you and any applicable regulator of a breach where we are legally required to do so.

8. DATA RETENTION  

HOW LONG WILL YOU USE MY PERSONAL DATA FOR?  

We will only retain your personal data for as long as necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, accounting, or reporting requirements.

Usually we will retain your person data for 12 months after the termination or expiry of your membership. If we have had reason to record your personal information and health information for reasons of health and safety record keeping (see Special Category Data, above) then we will keep those records for a minimum of 6 years and may keep then for up to 15 years.

In some circumstances you can ask us to delete your data: see Request erasure below for further information.

In some circumstances we may anonymise your personal data (so that it can no longer be associated with you) for research or statistical purposes in which case we may use this information indefinitely without further notice to you.

9. YOUR LEGAL RIGHTS  

Under the General Data Protection Regulation you have a number of important rights free of charge. In summary, those include rights to:

Request access to your personal data (commonly known as a “data subject access request”).

Request correction of the personal data that we hold about you.

Request erasure of your personal data.

Object to processing of your personal data where we are relying on a legitimate interest (or those of a third party) and there is something about your particular situation which makes you want to object to processing on this ground as you feel it impacts on your fundamental rights and freedoms.

Request restriction of processing of your personal data.

Request the transfer of your personal data to you or to a third party.

Withdraw consent at any time where we are relying on consent to process your personal data.

For further information on each of those rights, including the circumstances in which they apply, see the Guidance from the UK Information Commissioner’s Office (ICO) on individual’s rights under the General Data Protection Regulation.

If you would like to exercise any of those rights, please Contact us.